AgendaQuick

It seems to be a standard reply these days that when talking to folks about agenda management software they say “sounds like something we could really use, BUT, we don’t have any money”.

Well, in some cases this is literally true – they’re broke and no amount of creative thinking is going to change things. But for most, it’s more a function of LIMITED resources and trying to figure out how to get the most bang for the buck. This is where a little creativity and an open mind might make it possible to get what you need and want.

The first thing that comes to mind is to make sure the software option you’re considering is realistically priced. Unless you’re looking to completely customize an agenda package to fit very specific needs, anything over $30,000 would be suspect. For example, pound for pound and feature for featue, AgendaQuick is one of the most affordable, fully functioning agenda management systems on the market – at well under $30,000 – really!

Secondly, even though “leasing” carries a bit of a negative connotation for some, it does offer the advantage of immediate cash flow savings and allows you to use the actual savings agenda automation creates to pay for the system. You end up paying a little more in the long run, but it is sometimes easier to get a lease payment into the budget for a few years versus the entire purchase price all at once.

Something else to consider is breaking the application into bite-sized pieces and buy just enough to get you started down the automation road. Some programs, like AgendaQuick, are readily adaptable to the modular approach and can make buying in stages very easy. Start with the agenda piece, and then add the minutes component at a later date – it’s easy.

Agenda automation does save money. Many of our clients have reduced their costs by as much as $15,000 to $25,000 a year – and that’s some serious money.